The Importance of Systematising and Automating Your Event Preparations

Systemising and Automating Event Preperations Leading up to an event, planners often have hundreds of details to look into – often while juggling a dozen hats in their roles as managers, executors, customer service personnel, salespeople, runners, and more. If only we could multiply ourselves, or at least, have more hours in a day to get things done. Cloning isn’t a viable option, so let’s strike that off the list. What we can do, is “extend” the number of hours there are in a day – by getting more things each day through systemising and automating parts of our event preparations. These are 4 ways that systemisation and automation can change your life as an event planner.

  1. Little tasks, remain little (instead of blowing up) Every event planner knows that big results, come from completing important tasks. Unfortunately, many of us get so caught up with checking off our “To-do list” of little things, that big and crucial plans get pushed backwards – clogging up our schedules. Automate the small things that take up a lot of time, so you (and your team) can spend your time productively. A great way to get this done is with technology like the PowerVote Event App. During the planning stages of your event, the app can automate registrations, notifications and dozens of other simple but otherwise time-consuming activities.
  2. Finally, you can focus on what’s important Once you’ve automated time-consuming processes, you now have the time to look at the big picture and strategic outcomes for your event, plan your speakers and entertainment, source for sponsors, book your venue, and everything else that requires your expertise to handle. With your attention focused on the big things, you now have the time and energy to make sure your guests will have a great experience, and your event objectives will be met.
  3. Eliminates human error While human expertise is required for strategic planning, there’s one thing that technology is simply better at – ensuring accuracy. When systemising processes such registrations of data crunching, smart software (like the PowerVote Event App) eliminates the potential of human error and will give you confidence in your data and numbers.
  4. Makes life simple Nothing kills momentum like having to constantly sift through multiple apps and databases, searching for specific pieces of information. This can be frustrating and distracting for event teams. Luckily, there’s a simple solution. Systematise all your data and store it in one place. Having one event app that handles all your information, is a great way to eliminate “information hunts”. Instead, you can instantly find what you’re looking for, without having to sort through computers, multiple files, applications.